GROUNDS MAINTENANCE TENDER 2027

Vigo Parish Council has been made aware that third parties may be approaching contractors in connection with this tender.

The Council has not appointed or authorised any external company or individual to act on its behalf in seeking tenders.

All official tender information and documentation is available directly from this website and through the Government's Find a Tender service.

Contractors who receive approaches from third parties claiming to represent Vigo Parish Council are encouraged to contact the Parish Clerk at clerk@vigo-pc.gov.uk to verify their authenticity.

Vigo Parish Council invites tenders from suitably qualified and experienced contractors for the provision of grounds maintenance services throughout Vigo Village, including grass cutting, general grounds maintenance and tree works.

The contract is expected to commence on 1 April 2027, for an initial period of four years, with the option to extend for up to two additional one-year periods.

Tender published: 01 November 2026

Deadline for tender questions: 20 November 2026 at 23:59 (UK time)

Final responses to questions published: 23 November 2026

Tender submission deadline: 30 November 2026 at 23:59 (UK time) 

Contract commencement: 1 April 2027

The following tender documents are available to download below:

• Invitation to Tender (ITT)

• Service Specification

• Tender Response Form

• Evaluation and Award Criteria

• Proposed Contract

• Appendix A – Grass Cutting Schedule and Maps

• Appendix B – Parish Land Map

Grounds Maintenance Tender 2027–2031 – Clarification Questions & Answers

All clarification questions received from prospective tenderers, together with the Council's responses, are published on a separate page to ensure equal access to information.

[View Tender Clarification Questions & Answers]

Tenderers are advised to check this page regularly for updates before submitting their tenders.

Mandatory Site Visits

All tenderers must attend a pre-tender site visit as part of the tender process.

To arrange an accompanied visit, please contact the Parish Clerk at clerk@vigo-pc.gov.uk.

Tender Questions and Clarifications

Any questions about the tender documents or requirements should be emailed to clerk@vigo-pc.gov.uk by 20 November 2026.

Questions and answers of general relevance will be published anonymously on this webpage so that all prospective tenderers have access to the same information.

Final responses will be published by 23 November 2026.

Completed tenders must be submitted electronically to the Council's dedicated tender email address:

 tenders@vigo-pc.gov.uk

Submission deadline: Monday 30 November 2026 at 23:59 (UK time).

The dedicated tender mailbox will remain closed until the formal tender opening on 1 December 2026, when submissions will be opened in the presence of two Council representatives.

Tenders must not be submitted to the Parish Clerk's usual email address.

Late submissions will not be accepted.

Full submission requirements are set out in the Invitation to Tender, available to download above.